Your Recording Preferences decide which meetings Sybill records for you by default. You can set them in two places: in Settings, or right from the Meetings page.
Set your default in Settings
Go to Settings > My Meetings and find Recording Preferences. Choose one of:
All: Sybill records every meeting in your calendar, ensuring no conversation goes unrecorded.
Organizer: Sybill records only the meetings you organize, giving you control over recordings.
Only External: Sybill records meetings with participants outside your organization, ideal for client calls.
None: Sybill doesn't record anything automatically. You can still turn on recording for specific meetings, or add Sybill to a live call manually.
Override per meeting
On the Meetings page, the Meeting Recording panel on the right lists your upcoming meetings with a Record toggle each. The toggle always wins over your default, so you can exclude a specific meeting even when your default is All, or include one even when your default is None. You can also change your join preference from the top of that panel (for example, "Join when I'm organizer").
Admin enforcement
Admins can set default Recording Preferences for new team members and check Enforce for all users in Settings > Company Meetings. If the controls appear locked for you, please reach out to your workspace admin.
Good to know
If anyone in a meeting has recording turned on and no one has explicitly turned it off, the notetaker joins.
If even one participant has explicitly opted out, the notetaker will not join.